EMMYs

Chapter Rules & FAQ

The Lone Star EMMY Chapter Excellence in My Market Awards are presented for excellence in television programming and individual craft achievement in the television arts. The Lone Star EMMY Chapter will accept Excellence In My Market Awards entries from all television markets in Texas, excluding Dallas, Houston, San Antonio and Austin.

All entries must be broadcast or cablecast for the first time during the period from January 1, 2016 through December 31, 2016. No entry may be submitted to another chapter’s awards. If, in the opinion of the Peer Judging Panel, an entry is submitted in an inappropriate awards category, it will be referred to the Awards Committee which reserves the right to change the category in which any entry is to be judged; or to disqualify the entry.

Entry in the Lone Star Chapter Emmy Awards gives The National Academy of Television Arts & Sciences the right to broadcast, cablecast, or post online winning entries.

2017 Mandated Judging Requirements

By entering, you agree to serve as a judge when asked and that judging must occur during the following dates – November 1, 2016 to October 31, 2017.

  • If you enter once, you’ll need to judge once
  • If you enter twice, you’ll need to judge twice
  • If you enter three or more times, you’ll need to judge at least 3 times

We will be closely monitoring who enters but does not judge. This continued pattern of entering but not serving as a judge will result in a $25 penalty fee per entrant name. The rules are as follows:

  • If you enter the Excellence In My Awards you are required to judge every 12 months. Judging Dates are: November 1, 2016 to October 31, 2017.
  • If entrant does not judge within the 12 months, the penalty fee is $25 per entrant name and loss of complimentary nominee ticket.

For first time entrants the Mandatory Judging does not apply.


FREQUENTLY ASKED QUESTIONS (FAQS)

What are the Excellence In My Market Awards?
The Lone Star Emmy Chapter pioneered and is proud to offer the Excellence in My Market Awards on behalf of the National Academy of Television Arts and Sciences. The Excellence In My Market Awards recognize television excellence produced in those markets ranging in size from Harlingen/Weslaco/Brownsville/McAllen (#86) to Victoria, Texas (#204).

They may not have the extensive resources found in Dallas, Houston, San Antonio or Austin, but television professionals in these markets often produce content head and shoulders above that found in the top 10. In recognition of those individual efforts, entries in the 2017 Lone Star Excellence In My Market Awards will be held to the same Standard of Excellence exemplified by the National Television Academy’s Emmy Awards, yet will be judged ONLY by qualified peer-judges from similar-sized television markets in other NATAS chapters.

Entries in the 2017 Excellence in My Market Awards must be originally broadcast between January 1, 2016 and December 31, 2016. Recipients honored with the Lone Star Excellence In My Market Awards Crystal Pillar will have their entries submitted at no fee in the 2017 Lone Star EMMY Awards.

What is the Award?
A stunning, custom-designed Lone Star Excellence In My Market Awards Crystal Pillar, engraved with the Emmy image will be awarded to the honored entries. Each winning entry shall receive ONE (1) Excellence In My Market Awards Crystal Pillar, with the opportunity for those properly listed on the entry form to purchase additional towers engraved with their own name.

May I enter the same material in both the Excellence In My Market Awards and the traditional EMMYs?
Yes, as long as the entry material meets all the appropriate rules in each Call for Entries.
Excellence In My Market Awards entries honored with the Crystal Pillar, which originally aired during the proper Emmy Awards Cycle will automatically advance to the Lone Star EMMY Awards process, at no additional cost.

Next Steps for an Awarded Submission
Award-winning entries which originally aired during the proper Lone Star EMMY® awards cycle can automatically advance to the Emmy® awards process, at no additional cost.

What happens if a “forwarded” entry is awarded at the EMMY level?
One (1) statuette will be awarded to the primary entrant listed on the Excellence In My Market Awards entry form. Those listed on the original entry would be allowed to each purchase ADDITIONAL statuettes, engraved with their own names.

Do I have to be a Lone Star EMMY Chapter member to enter?
NO – You do not have to be a member to enter the Excellence In My Market Awards.

What does it cost to enter?
$50 per name up to a total of eight (8) entrants**
**An unlimited number of names may be added for a charge of $100 per extra entrant.

How do I enter?
Online Entry is the only form of entry. All entry fees must be paid in full by the entry deadline, February 17, 2017. Unpaid entries will be disqualified from the judging process. The Lone Star EMMY Chapter does not accept personal checks. All final payments must be made by Credit Card or Company Check. The correct fee must accompany each entry.

LATE ENTRY FEES: Unpaid entry fees after February 15, 2017 will incur a late fee per entrant.

NATAS Member:               $50 + $25 =  $75
Non-Member:                   $75 + $25 = $100

LATE ENTRY FEES: Unpaid Entrant fees after February 15, 2017 will be charged the Non-Member fee with the above late fee.

UNPAID Entrants:             $100

*Use Contact Us to make payment after February 15, 2017 payment deadline.

UNPAID ENTRY FEES: All Unpaid Entrant Fees after February 15, 2017 will be removed from entry.

UPLOADING YOUR VIDEO:

Read Below and/or Watch the Instructional Video that was prepared for Emmy® Awards entrants.  Video Upload Step-by-Step

NOTE: You can only upload 1 video entry at a time.

STEP 1: VERIFY THE ENTRY YOU WILL BE UPLOADING

Make sure you have your e-mail copy of your Entry. This is where you will reference your Entry ID number and submitters e-mail. Both are ESSENTIAL to begin the uploading process. The e-mail also includes a link to upload your video if needed.

On this first page you need to:

  • Select the entry category from the drop down box.
  • Enter the ENTRY ID Number
    EXAMPLE: H-02-04 – H-02 is the category and 04 is the entry number.
  • Enter the e-mail address that you provided on the entry form.
  • Select the Box showing that you Agree to the Terms of uploading video.

STEP 2: REVIEW VIDEO FILE UPLOAD INFORMATION

After reading through the instructions on the page and confirming your entry information in the box at the bottom, click on Proceed to Upload Video.

  • Select your video from your computer files by Browsing, be sure that you are uploading the correct file type.
  • Click on UPLOAD

The Screen will change to show a status bar indicating where the video is in the upload process. Wait for video to upload. Depending on the size of your file it should only take a couple of minutes, however, the longer the entry, the longer the upload process.

Video Encoding In-Progress

  • Once uploaded, the screen will change for encoding. The status will indicate “processing” until the video is “ready.” (This process will take on average about 2 minutes for each minute of video to complete the 2 encodings but can take considerably longer if the server has a backlog of encoding.)
  • You can keep your browser open while the video is processing; or, you can use the link at the bottom of the page to monitor the encoding process (a new tab/page will open in your browser); or, you can close your browser at this point and return later to finish the approval process
  • When the status shows “ready,” click on the thumbnail or “click here to play video” link to play the video. Watch all the way through. What you see is what the judges will see.
    *If the link does not appear, there was an encoding problem.
  • After watching your video, click on the “Approve or Disapprove Video” link

Step 3: COMPLETE THE UPLOAD

  • If the video uploaded and played properly and you approve, select Approve.
  • CLICK FINISH
  • If you do not approve- select “Reject and Delete.” Your video will be deleted and you can upload your video entry again.
  • You have 3 opportunities to upload and approve your video. Once approved, or you’ve uploaded your video 3 times, you will not be able to upload again.
  • Please Use Contact Us to have options reset so you can complete the process.*IMPORTANT: Your video is NOT available to the judges until you approve it!

You will receive an e-mail confirmation once you have completed the upload and approved your video. Your entry is now ready to be judged.

I have already submitted my Entry, how do I upload my video?
Proceed to the Upload Process and follow the instructions provided above.

How to Export Video File
This is important information to review before you export your video file.

Some good advice we found online to help upload those entries:  “To export to Quicktime (or any other file for online delivery): Set up your export as you normally would, but change the dimensions to be anything 4:3.

For example I often chose the Quicktime Conversion preset “Broadband”. Then, the only thing I change is the dimensions to 768 (4:3). When being exported the file gets scaled (and NOT cropped) to fit into those dimensions. The software does all the thinking about rectangular vs. square pixels for you.”

For best quality, encode your video at its original size.

  • 1920×1080 or 1280x720p is recommended
  • Your video should be at least 720×480
  • Do NOT letterbox your video

What format do I use to upload my entry?  Best format to encode to is:  flv – Flash video or mp4 – MPEG-4 H.264 encoding

Who is a “producer”?
“Producers” are those directly responsible for the content and execution of the material presented in the entry. Anchors, hosts, reporters, writers, photographers, editors, assignment editors, producers, directors and qualified others may qualify as a “producer” if their contributions are significant to the entry’s award-worthiness.

Must I use the title “Producer” on my entry?
No. You need not use the actual title “Producer” unless it applies. Please use your appropriate credit as related to the entry.

Can we just list the entrant as “Staff”, “News Team” or “Company X”, etc.?
NO – You may NOT list any entrant name as “Staff,” “News Team”, “Company X”, etc.
Excellence In My Market Awards Crystal Pillars are awarded to individuals, not to their employers, stations or companies. All entries must include the name and production credit for at least one individual.

Can I add nominees later?
Only the individuals listed on the entry form are eligible to become nominees and receive pillars or plaques. Names may be added to the entry form and are subject to appropriate entry fees and late penalties.

May I submit the same work in two places?
No single entry may be submitted in its entirety in more than one programming category. You may enter segments or packages from full-length programs already entered elsewhere, but only if you ARE NOT listed as a “producer” on the full-length program.
Your COMPOSITE ENTRY in a Craft category may include work already entered elsewhere, but only if you ARE listed as a “producer” on the non-craft entry.
Material included as part of a composite entry in the Station Excellence, category may be entered in other categories.

What do you mean by a composite entry?
COMPOSITES: A composite is defined as a sampling of two or more representative segments or elements that convey to a judging panel the scope, breadth, or range of an individual’s talents or of coverage of a special event. The elements within a composite, unless otherwise noted, are to be “as aired” with no internal edits or post production work, such as music or special effects. Demo reels or montages are not allowed. One to two seconds of black between cuts, with no audio or slates must be added to separate segments within the composite. Unless otherwise noted, a straight lift from a long work may be included as an element of a composite, but there must be no editing of the lift. For program entries, composite may only contain content from one episode of the series, not multiple installments.

What do you mean by Double Dipping?
DOUBLE-DIPPING:  
No single entry may be submitted in its entirety in more than one programming category.  Exceptions are given for content that was part of a full newscast, or included as an excerpt in the “Overall Excellence,” “News Excellence,” “Community Service,” and “Journalistic Enterprise” categories. To be eligible for this exception in the newscast categories, the same entrant cannot be listed on the newscast entry and then use the same material and enter in another programming category.

If you enter a full program or episode from a series in a programming category, you cannot also enter a segment from the same show in another program category.

Content produced as both a multi-part series and a full-length program may be entered only once, regardless of the amount of new material added.

A single or multi episode full-length program, or a multi-part news series, all on the same subject, may only be entered in only one programming category. If the subject matter varies, different episodes from the same overall program series can be entered in other program categories as appropriate based on content.  This exception rule does not apply to individual stories from news series.

An individual can only be recognized once for the same job function, utilizing the same program content.

Craft persons, like writers, photographers, editors, etc., are allowed to enter in programming categories if they directly contributed to the content of the program or segment, and have the permission of the primary producer.  If a craft person does enter as a producer in a program category, they may enter the same content again in their respective craft category.

Double-Dipping Defined:
To avoid any confusion, the basic formula for “double-dipping” is the following:
An individual entrant can only been recognized once for the same job function, utilizing the same program content.

Examples:

  • If a craft person is a writer/photographer, they could enter the program category as only the writer and then the photographer craft category.
  • If they are not an entrant on the program entry, they could enter either the writer or photographer category, using the same material since they performed different job functions.
  • If they list themselves as both writer and photographer on the program entry, they are ineligible to enter either the writer or photographer craft categories.
  • They cannot enter either craft category using the dual job title since one category is only for writer and the other only for photographer.

No single entry may be submitted in its entirety in more than one programming category. Exceptions are given for content that was part of a full newscast, or included as an excerpt in the “Overall Excellence,” “News Excellence,” and “Community Service,” categories.

To be eligible for this exception in the newscast categories, the same entrant cannot be listed on the newscast entry and then use the same material and enter in another programming category. Example:

  • An investigative reporter is listed on a newscast entry. Under this “double-dipping” rule, a portion of the newscast content could be entered in “Investigative Report,” but the same reporter cannot be listed since their name already appeared on the newscast entry.

You cannot enter the same material in both news and program categories.

A single or multi episode full-length part program all on the same subject may only be entered in only one programming category. If the subject matter varies, different episodes from the same overall program series can be entered in other program categories as appropriate based on its content. This exception rule does not apply to individual stories from news series (see below).
Examples:

  • Your entry is a four-part series, Saving the Bay. Part one of the series is entered in the “Informational/Instructional” category. Part three cannot be entered in the “Environment” category.
  • Your program is called Community Weekly, an on-going weekly series. Though it is basically a “Public Affairs” series, episode 204 may be about music, episode 216 about sports, while other episodes are more generic. Under our rules, episode 204 could be entered in an “Entertainment” category, while episode 216 could be in “Sports.” Episode 222 could stay in “Public Affairs.”

Content produced as both a multi-part news series and a full-length program may be entered only once, regardless of the amount of new material added. Example:

  • An investigative team does a three-part series within a newscast on gun control. Once the three parts have aired, and the same material re-purposed as a news or program special, the team would need to decide if they should enter the original series or the special, not both.

If you enter a full program or episode from a series in a programming category, you cannot also enter a segment from the same show in another program category.

What’s the difference between Breaking News and Spot News?
Breaking News:This is the “I am here at the bank robbery and the bullets are flying over my head” story. Preparation limit is unnecessary since it must be simultaneous. May include taped elements.
Spot News: This is the “I am here at the bank where this morning the bullets were flying over my head, and in the 2 hours following the police chased the robber to the state line.” The goal is to extend what was done in the simultaneous report to allow the entry of the longer form report.

What falls under General Assignment?
This is the basic news reporting done day-in day-out by a News Department. This is for the coverage of planned events and done as planned assignments. No time limit entries should be carefully reviewed to insure that these were assigned reports and not pitched or created reports that would fall under Feature or Special Reports.

How do I shorten a full-length program to comply with entry time limits?
Full-length programs may be shortened by taking up to three (3) complete lifts from the program. In other words, a maximum of three edits is permitted to bring longer programs to the time limit. We encourage the use of the synopsis to help judges navigate the entry.

Who gets to keep the Excellence In My Market Award?
Each winning entry shall receive one Excellence In My Market Award Crystal Pillar, with the opportunity for those properly listed on the entry form and for whom entry fees were properly paid to purchase additional towers engraved with their own name. Individual recipient(s) will retain possession of the Excellence In My Market Crystal Pillar, even if an employer pays entry fees.

Can I purchase Duplicate Pillar?
Stations, studios and production companies may order a duplicate Excellence In My Market Award Crystal Pillar for public display at their place of business (one each; up to a maximum of three per winning entry).

Are there any other rules I should know about?
Yes. STANDARD CLAUSES FOR CALLS FOR ENTRIES FOR REGIONAL EMMY® AWARDS CONDUCTED BY THE CHAPTERS OF THE NATIONAL ACADEMY OF TELEVISION ARTS AND SCIENCES (NATAS)

What’s the deadline? – February 15 , 2017
All entries and checks must be received by Monday, February 15, 2017 at 6 pm. No late entries will be accepted.

 

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